Discover the Bottlenecks in Your Accounts Payable Workflow

Evaluate your Accounts Payable Processes

Name^*

Email^*

Organization Name^*

AP Team Size^*

Less than or equal to 5 More than 5 Less than or equal to 10 More than 10

Current ERP^*

SAP Microsoft Navision Oracle Tally Zoho Microsoft Dynamics Other

Any AP Automation tool being used^*

Not Applicable Name

Average number of invoices processed in a month^*

Less than 100 100-500 500-2000 2000-5000 More than 5000

Average number of vendors^*

Less than 100 100-500 500-1500 More than 1500

What is your organisation's approach towards invoice digitization?

How does your organization currently handle incoming invoices? ^*

Manual processing (paper-based) Digital processing (e.g.PDF invoices) Combination of manual and digital processing

What tools or technologies does your organization use for capturing data from invoices?^*

Optical Character Recognition (OCR) software Automated data capture software Manual data entry

Does your organization's invoice digitization process integrate seamlessly with your ERP or accounting software?^*

Yes, fully integrated Partial integration Not integrated

Have you observed cost savings since implementing invoice digitization?^*

Significant cost savings Moderate cost savings No noticeable cost savings Not Applicable

Step 1 Mark

Potential for dynamic discounting in your organisation?

Which option is most accurate for your organization^*

Treasury has good cash surplus Organization doesnt have cash surplus but have good amount of unutilized credit lines Organization has high cost of capital and require need working capital finance

What are the average payment terms within your organization?^*

Immediate/advance payment 30-45 days 45-60 days 60-90 days

How does your organization negotiate and establish payment terms with vendors?^*

Formal negotiation processes Standardized payment terms Informal negotiations

Does your organization take advantage of early payment discounts offered by vendors?^*

Actively seek and utilize early payment discounts Occasionally take advantage of early payment discounts Do not actively pursue early payment discounts

How transparent is your organization in providing vendors with visibility into the status of their payments?^*

Real-time visibility through portals Periodic payment status updates Limited visibility for vendors

Step 2 Mark^*

How seamless if your 2-way/3-way invoice matching?

Can you describe your organization's current process for matching purchase orders (POs) with invoices?^*

Yes Partially No

How does your organization handle 2-way matching (matching invoices with purchase orders)?^*

Fully automated 2-way matching Manual verification for 2-way matching Combination of automated and manual 2-way matching

What is the approach to 3-way matching (matching invoices with purchase orders and goods receipts)?^*

Fully automated 3-way matching Manual verification for 3-way matching Combination of automated and manual 3-way matching

How does your organization handle exceptions or discrepancies found during the matching process?^*

Automated resolution of discrepancies Manual intervention for exception handling Combination of automated and manual resolution

Is your 2-way and 3-way matching process seamlessly integrated with your ERP or accounting software?^*

Yes, fully integrated Partial integration Not integrated

Step 3 Mark^*

How does your organization communicate with vendors?

How does your organization communicate Purchase Orders (POs) to vendors?^*

Email Electronic Data Interchange (EDI) Vendor portal Other

What is the preferred method for vendors to submit their invoices to your organization?^*

Email Vendor portal upload EDI submission Other

Does your organization send confirmation notifications to vendors upon the successful receipt of their invoices?^*

Yes, automated confirmation Manual confirmation No confirmation provided

How are Goods Receipt Notes (GRNs) communicated to vendors?^*

Automated system notification Manual communication No specific communication for GRNs

What is the process for communicating and resolving discrepancies between invoices, POs, and GRNs with vendors?^*

Automated discrepancy resolution system Manual communication for resolution Combination of automated and manual processes

How quickly does your organization aim to resolve discrepancies once identified?^*

Within 24 hours Within 48-72 hours More than 72 hours Not Sure

During the resolution of discrepancies, what communication channels are primarily utilized?^*

Email Vendor portal messages Direct phone/msg communication Not Sure

Step 4 Mark^*

How does your organisation manage approvals?

How do you manage invoice approvals / PO approvals, and manage audit trail?^*

Over emails / WhatsApp / other messaging application Automated within the ERP system but the assessment and analysis of the audit trail pose challenges. Implemented using a technological solution: Customizable approval workflows along with easily retrievable and comprehensible audit logs Not sure

How well-integrated are approval workflows for financial documents with other internal processes and systems?^*

Fully integrated Partially integrated Not integrated with other processes

What internal control mechanisms are in place to prevent fraud or errors in the Accounts Payable process?^*

Segregation of duties Authorization protocols Regular audits and reviews None

How easily can stakeholders access information regarding the status of invoice and purchase order approvals?^*

Real-time visibility through dashboards Periodic status updates Limited visibility Not Sure

How does your organization manage exceptions or deviations from the standard approval workflow for invoices or purchase orders?^*

Automated resolution system Manual intervention for exceptions Combination of automated and manual processes Not Sure

How well does your organization adhere to its internal approval policies for invoices and purchase orders?^*

Full compliance Partial compliance Limited compliance

Step 5 Mark^*

How effectively do you leverage data for decision-making?

How extensively does your organization utilize dashboards for providing visibility into Accounts Payables processes?^*

Extensively across all Accounts Payables functions Moderately in specific areas of Accounts Payables Limited usage or no dedicated dashboards

To what extent do the dashboards offer real-time analytics to support decision-making in Accounts Payables?^*

Fully integrated with real-time analytics Partial integration with some real-time features No real-time analytics; periodic updates only

How would you rate the effectiveness of the decision dashboards in aiding informed decision-making within the Accounts Payables domain?^*

Highly effective in facilitating decisions Moderately effective with room for improvement Ineffective or unclear impact on decision-making

Step 6 Mark^*

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